BIOVIA Electronic Laboratory Notebooks

25% productivity improvement, error reduction and easier reporting by moving from paper based lab notebooks to BIOVIA

BIOVIA Notebook Cloud

Secure ELN System That Is Easy To Use and Maintain

Set up your own cloud-based ELN system and be up and running within minutes, letting you focus on what is important - more innovation and less administration.

BIOVIA Notebook Cloud is a flexible, multi-discipline, low-cost-of-ownership electronic lab notebook (ELN) that improves information sharing and reuse, data protection, process documentation and overall productivity. The Notebook provides a high degree of flexibility and fast time to productivity while still meeting the requirements of small to mid-size companies.

Features of BIOVIA Notebook Cloud

See how replacing paper will immediately add value to your business

With BIOVIA Notebook Cloud you can save time, collaborate, and innovate – from anywhere. Click the tabs below to learn more about all the benefits of replacing paper lab notebooks with BIOVIA Notebook Cloud, today.

LEARN MORE ABOUT OUR FEATURES

Save Valuable Lab Time:

  • Re-use Information - Clone previous entries and have instant access to frequently used methods and protocols.
  • Powerful Search Tool – Easily find experiments, entries, documents and much more.
  • Experiment Templates – Ensure good documentation quality and accurate recording of critical information.
  • Synthetic Chemistry – record chemical structures using your favorite chemical drawing tool.

Share & Collaborate Instantly:

  • Notebook Library - Keep your most valuable assets in one place. Instant, searchable access to notebooks of past and current team members.
  • Collaborators - Add colleagues as Contributors or Co-Editors to individual experiments.
  • Instant Access to All Data - Text and chemical structures are indexed and made searchable immediately.

Protect Your IP:

  • E-Signatures and IP Protection - Maximum IP protection and regulatory compliance with a built-in e-signatures and workflow reminders.
  • Compliance - Supports compliance with 21 CFR Part 11 regulations with comprehensive audit trails and strict revision controls.
  • Data Export - Export function enables you to extract and zip up all your data, including experiment PDF and files.
  • Daily Backups - Daily offsite backups.
  • Penetration and Vulnerability Tests - Tests performed by a third party to ensure a consistent high level of security.

Easy To Use:

  • Flexible Experiment Editor - Record experiments quickly and consistently.
  • Intuitive Interface - User-friendly ELN system with minimal online training needed.
  • Low Barriers to Entry - The familiar experiment editor enables scientists to easily move from paper to electronic.
  • Web-Based - Responsive interface enables access to Notebook via most web browsers such as Internet Explorer, Safari, Chrome and Firefox.
  • Rapid Deployment:

Self Service Administration - Manage users, privileges, projects access rights and payment easily from within Notebook Cloud.

  • Fast Roll-Out - No hardware investments or IT resources needed to be up and running in minutes -not months.


BIOVIA Notebook Cloud is a secure, rapidly deployable, zero-install notebook hosted in a state-of-the-art SAS 70, Type II compliant data center.

Security

BIOVIA Notebook Cloud is hosted in a state-of-the-art SAS 70, Type II compliant data center, using some of the most advanced Internet technology to keep your data safe and protected at all times.

LEARN MORE ABOUT OUR SECURITY

Confidentiality: Prevent the Disclosure of Information to Unauthorized Individuals or systems BIOVIA Notebook Cloud address

  • Encrypting all traffic to and from the Customer to the BIOVIA Notebook Cloud.
    • We use Hypertext Transfer Protocol Secure (HTTPS) that encrypts all data sent across the Internet and secures the identification of the BIOVIA Notebook Cloud service via a server certificate.
    • HTTPs ensure reasonable protection from “eavesdroppers” and “man-in-the-middle attacks”.
  • Utilizing Oracle system and object privileges prevent unauthorized access of information.
    • We use Oracle user repository functionality for username and password authentication.
    • We secure all pre-defined Oracle accounts, and only our own Operation staff has administrator access to the database.
    • We have a limited number of individuals that have access to BIOVIA Notebook Cloud servers. These are operation and support staff including Oracle DBAs.
    • A small and limited group of employees have access.

Integrity: Prevent Unauthorized Data Modification

  • BIOVIA Notebook Cloud stores all customer data in an Oracle Database in order to provide database integrity.
  • All data updates are through store procedures, that are tested as part of our development process.
  • User sessions are logged and the identity of the users who update data is recorded.

Availability: Prevent Service Disruptions

Our partner Rackspace provides:

  • Data Centers and Network Operations Centre (NOC) that are manned 24/7/365.
  • Capacity Management process to ensure the availability of all required resources such as bandwidth, data center capacity and utilities (power, cooling, etc.)
  • Firewalls are configured with Access Command Lists (ACL) which prevent access to private internal IPs and deny access to all non-Administrative ports.
  • Routers configured to prevent Denial of Service (DoS) attacks through the use of anti-spoofing Access Control Listings (ACLs).

We have a:

  • 24/7/365 support function and monitoring in place to secure the availability of BIOVIA Notebook Cloud.
  • Commitment to continue to improve the redundancy and performance of BIOVIA Notebook Cloud.

Authenticity: Validate all parties involved

  • Our Partner provides a dedicated management net which our operation staff accesses via a dedicated service.

Remote administrative login on our servers is limited to our own IP address range.

  • We use certificates that secure you as a BIOVIA Notebook Cloud user which is connected to the BIOVIA Notebook Cloud service, rather than impersonators.
  • We validate all login via the Oracle user repository and establish a session via HTTPS.
  • Password Rules to Comply with 21 CFR Part 11 (Optional)

Additional information on the data center:

Security

  • Multiple levels of security to ensure only data center Operations Engineers are physically allowed near routers, switches and servers. Public access to each data center is strictly forbidden.
  • CCTV surveillance of the entire data center building, including entrances and the data center itself, 24x7x365.
  • On-site security personnel monitor the data center 24 hours a day, 7 days a week Access to the data center is restricted to those who hold a pass card.
  • Biometric hand scanners are used to restrict access to the data center to only level 3 Engineers.
  • All employees are given a thorough background check before they are hired and all personnel go through a rigorous training process before they begin interacting with customers and their systems.

Environmental Controls

  • The HVAC (Heating Ventilation Air Conditioning) systems are n + 1 redundant to ensure that even in the event of an entire HVAC failure there is a duplicate system on standby to take over. All air is
  • Circulated and filtered every 90 seconds to remove dust and contaminants. An advanced fire-suppression system is in place to prevent any fire from spreading – in the unlikely event that one could start.
  • All cables to servers and routing equipment are securely tied down and cable racks suspended from the ceiling provide dual routes for all cables.

Power Systems

  • The power systems have been designed to run uninterrupted even in the unlikely event of a total power outage. All servers are fed with conditioned UPS (Uninterruptible Power Supply) power that will run if utility power fails. The UPS power subsystem is N + 1 redundant with instantaneous failover in the case that primary UPS fails.
  • In the event of an extended power outage, on-site diesel generators can run indefinitely. Generators are regularly tested to ensure functionality in the event of an emergency.

Zero Downtime Network

  • The network is engineered from the ground up to accommodate the high availability demands of our customers. Our Cisco-powered Zero-downtime network™ with unique self-healing attributes is based on multiple bandwidth providers and BGP4 (Border Gateway Protocol) for best case routing. This ensures the data reaches the end user in the fastest, most efficient manner possible.
  • Peering agreements with local ISPs allow the fast delivery of packets when possible.

Certifications

  • The data center facilities are Quality assured with ISO 9001:2000 accreditation.
  • The data center operations and procedures are SAS 70 Type II certified making them some of the most secure in the world.

Network Engineers

  • Certified networking and security team with years of experience in managing and monitoring enterprise level networks.
  • Certified Network Engineers are trained to the highest standards to ensure that we are able to meet our 100% infrastructure availability guarantee.

Data Backup

  • Full back-up taken every night.
  • Encrypted back-ups are stored in an off-site facility.

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